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Advanced Document Management

  


 

Going green can actually save businesses money. With Document Management for Opera II, you can reduce paper waste and minimise your impact on the environment. Advanced Document Management extends the functionality of Document Management with two new functions, Content Indexing and Deferred Indexing.

Content Indexing

Content Indexing captures words from machine typed text, scanned images and .txt and .doc file types and uses the text to index the document. This automated method of indexing documents is in addition to Manual Indexing and Barcode Indexing, making it even easier to retrieve documents. Content Indexing enhances the use of captured data within Document Management including:

  • Inclusion and exclusion dictionaries which allow you to manage the words that are used to index the document
  • Improved retrieval and analysis of data which allows for cross reference of documents using any combination of words and terms

    • Deferred Indexing

    Captured data can either be indexed at the point of capture, or at a later stage with Deferred Indexing. Users will enjoy greater flexibility including:

  • Documents can initially be captured as a batch with a name without being indexed, and can optionally be assigned to a user for future indexing
  • Ability to browse, create and index a batch from images created by multi-function devices such as large photocopiers that 'scan' to a path on the network
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